PRODUCTION TERMS
These Production Terms apply to all services provided by Purple Yam Productions LLP unless otherwise agreed by the parties in writing.
1. DEFINITIONS
Producer means Purple Yam Productions LLP (company no. OC456395)
Client means the party identified in the Project Details
Project means the production described in the Project Details
Project Details means the section of this Agreement specifying the Project, Deliverables, Fees and applicable Schedule(s)
Services means the filming, photography, editing and related services
Deliverables means the final edited materials supplied to the Client under this Agreement
Recordings means all filmed, photographed or recorded material created in connection with the Project
RAW Material means all unedited footage, audio, stills and project files
Contributors means any persons appearing or participating
Location means any premises used
Fees means the amounts payable under this Agreement
2. SERVICES
The Producer shall provide the Services using reasonable skill and care in accordance with the Project Details.
Creative and editorial decisions (including shooting style, editing, music, structure, duration and selection of material) remain solely at the Producer’s discretion.
The Client acknowledges that the Project is artistic and documentary in nature and that the content captured will depend on events, conditions, access and other factors outside the Producer’s control. The Producer does not guarantee the capture of any specific moment, individual or element unless expressly agreed in writing.
The Client shall provide reasonable cooperation, access and information necessary for the performance of the Services.
3. PRODUCER OWNERSHIP
All intellectual property rights including copyright in the Recordings, Deliverables and RAW Material, including all rushes, outtakes, project files and underlying materials, shall vest in and remain the exclusive property of the Producer.
Nothing in this Agreement operates to assign any intellectual property rights to the Client, and no rights are granted to the Client except as expressly set out in this Agreement.
The Producer retains possession and control of all RAW Material and project files and is not obliged to supply, license or make them available unless expressly agreed in writing.
The Producer has sole editorial control over the selection, inclusion, arrangement and treatment of all material recorded and is not obliged to use, include or deliver any particular footage, audio or content captured during production.
4. RIGHTS GRANTED TO PRODUCER
The Client acknowledges that the Producer has the unrestricted and sole right to:
• record, photograph and otherwise capture the image, voice, performance and appearance of Contributors and the visual and audio aspects of Locations;
• edit, adapt, crop, dub, subtitle, combine, arrange, alter and otherwise modify the Recordings in any manner and for any purpose;
• combine or incorporate the Recordings with other footage, audio, graphics, text, music or works;
• create excerpts, still images, trailers, teasers, compilations and other derivative works from the Recordings;
• represent, portray or depict Locations, events or contexts factually or fictitiously and with or without identification;
• include or omit any part of the Recordings and to use or not use any Recordings at the Producer’s discretion;
• use the Recordings and any derivative works in any media now known or later developed and in any format or version.
5. LICENCE TO CLIENT
Subject to full payment of all Fees, the Producer grants to the Client a non-exclusive, non-transferable licence to use the Deliverables:
• for the purposes specified in the applicable Schedule and Project Details;
• worldwide;
• for the agreed term (or perpetually if unspecified); and
• across the Client’s usual channels of communication, marketing and promotion.
The licence permits the Client to reproduce, display and communicate the Deliverables in the form delivered, including reasonable technical formatting, resizing or compression necessary for distribution, provided that the Deliverables are not materially altered or distorted.
No licence or rights are granted in respect of any RAW Material, unused footage, project files or underlying assets, all of which remain the exclusive property of the Producer.
The Client shall not without the Producer’s prior written consent:
• materially edit, alter or adapt the Deliverables in a manner that distorts,
misrepresents or materially alters them;
• sublicense, assign, distribute or otherwise make the Deliverables available to third
parties except as incorporated within the Client’s own content;
• use the Deliverables outside the agreed purposes or context;
• use the Deliverables in any unlawful, defamatory, misleading or objectionable manner or in a way that suggests endorsement by the Producer or any Contributor.
6. PAYMENT CONDITION
No licence, rights of use or permission in respect of the Deliverables shall pass to the Client unless and until all Fees and any agreed expenses payable under this Agreement have been paid in full and in cleared funds.
The Producer is entitled to withhold delivery of the Deliverables and to suspend performance of any Services pending payment of all sums due.
Where Deliverables are provided prior to full payment, they are supplied solely for review and approval purposes and no right of use is granted until payment is complete.
Any use, publication or distribution of the Deliverables by the Client prior to full payment shall constitute unauthorised use and a material breach of this Agreement.
7. CREDIT
The Producer may credit itself as the creator of the Deliverables and may display, reproduce and communicate the Deliverables or excerpts from them in the Producer’s portfolio, showreel, website, social media and promotional materials for the purpose of promoting the
Producer’s services, unless otherwise agreed in writing.
Unless expressly agreed otherwise, the Client is not obliged to provide a credit to the Producer when publishing the Deliverables. Where a credit is provided, it shall be in a reasonable and customary form.
The Client shall not remove, obscure or alter any watermark, credit, metadata or attribution embedded in or accompanying the Deliverables without the Producer’s prior written consent.
The Client shall not represent or imply that the Deliverables were created by any person other than the Producer.
8. CLIENT MATERIALS
The Client warrants and represents that all materials, content, footage, images, audio, text, logos or other assets supplied to the Producer by or on behalf of the Client for inclusion in the Project (Client Materials):
• are owned by the Client or properly licensed for the intended use;
• may lawfully be used, reproduced and incorporated into the Deliverables;
• do not infringe the intellectual property, privacy, publicity or other rights of any third party; and
• do not contain any unlawful, defamatory or misleading material.
The Client grants to the Producer a non-exclusive licence to use, reproduce, modify and incorporate the Client Materials in connection with the Project and the Deliverables.
The Client shall indemnify and keep indemnified the Producer against any loss, liability, claim, demand, damage, cost or expense (including reasonable legal costs) arising from or in connection with any allegation that the Client Materials infringe third-party rights or are otherwise unlawful.
9. CONTRIBUTORS & RELEASES
Responsibility for obtaining all permissions, consents and releases required from Contributors and Location owners or controllers is allocated as set out in the applicable Schedule.
The Producer is entitled to rely on any permissions or consents obtained by or on behalf of the Client and has no obligation to verify their validity or sufficiency.
Without limitation, the Producer may rely on:
• written contributor or location release forms;
• confirmations or assurances provided by the Client;
• filming notices or signage displayed at Locations or events; and
• implied consent arising from participation in or attendance at filmed activities or events.
The Client warrants that all necessary permissions and consents within its responsibility have been properly obtained and shall indemnify the Producer against any claims arising from failure to obtain such permissions.
10. MORAL RIGHTS
To the fullest extent permitted by law, the Client shall, where reasonably required or applicable, procure that all Contributors irrevocably waive any moral rights in their contributions to the Recordings and Deliverables, including any right to object to derogatory treatment, and consent to the editing, adaptation, combination and use of their contributions in accordance with this Agreement.
The Client acknowledges that the Producer may edit, modify and use Contributor performances and appearances without approval, and the Client shall ensure that Contributors do not assert moral rights claims against the Producer or its licensees in respect of such use.
11. LOCATIONS & ACCESS
Unless otherwise agreed in writing, the Client is responsible for securing all permissions, licences and consents required for filming at Locations and for ensuring that filming activities are permitted at those Locations for the purposes of the Project.
The Client shall ensure that the Producer and its personnel are granted reasonable, timely and unobstructed access to the Locations and that all necessary arrangements with venue operators, authorities or third parties are in place to enable the performance of the Services.
The Producer shall not be liable for any failure to capture, record or include footage, audio or content, or for any delay or disruption to the Services, arising from:
• access restrictions or denied access;
• venue rules, conditions or operational limitations;
• lighting, weather or environmental conditions;
• interference or obstruction by attendees, staff or third parties; or
• restrictions or directions imposed by venue operators, authorities or law enforcement.
The Client shall indemnify the Producer against any claims, losses or liabilities arising from filming at Locations where permissions, licences or rights have not been properly secured by the Client.
12. HEALTH & SAFETY
The Client shall ensure that all Locations and filming environments are safe, suitable and compliant with applicable health and safety requirements and that any hazards or restrictions known to the Client are disclosed to the Producer in advance of filming.
The Client shall ensure that filming activities are permitted at the Locations and that any site-specific rules, supervision requirements or safety conditions are communicated to the Producer prior to the commencement of the Services.
The Producer may refuse to commence or may suspend or cease the Services where, in its reasonable opinion, health or safety risks arise or conditions become unsafe or unsuitable for filming.
The Producer shall not be liable for any delay, disruption or loss of coverage resulting from suspension or cessation of the Services on health or safety grounds.
13. THIRD-PARTY FOOTAGE & DRONE
Where the Client supplies or arranges for the supply of any footage, recordings or materials created by third parties (including drone or aerial footage) (Third-Party Materials), the Client warrants that:
• all necessary rights, permissions and consents for the Producer to use, reproduce and incorporate the Third-Party Materials in the Project and Deliverables have been obtained;
• the Third-Party Materials have been captured lawfully and in compliance with applicable laws, regulations and permissions; and
• the use of the Third-Party Materials in the Deliverables will not infringe any intellectual property, privacy, publicity or other third-party rights.
The Producer is not responsible for the acts, omissions, compliance, licensing, insurance or conduct of any third-party operators, including drone operators, engaged by or on behalf of the Client.
The Producer shall not be liable for the legality, safety, quality or suitability of any Third-Party Materials or for any failure or limitation arising from their capture or supply.
The Client shall indemnify the Producer against any claims, losses or liabilities arising from the use of Third-Party Materials supplied or arranged by the Client.
14. CREATIVE DISCRETION
Editing, structure, sequencing, music selection, pacing, visual treatment and overall presentation of the Deliverables remain at the Producer’s sole creative and editorial discretion.
The Client acknowledges that the Project is creative in nature and that subjective preferences or creative differences shall not constitute a defect or failure of performance provided the Deliverables are substantially consistent with the Project Details.
The Producer is not obliged to follow or implement creative preferences, references or suggestions provided by the Client except to the extent expressly agreed in writing in the Project Details or applicable Schedule.
15. DRAFTS & ACCEPTANCE
Unless otherwise stated in the Project Details or applicable Schedule:
• up to three reasonable rounds of revisions to the Deliverables are included in the Fees; and
• any additional revisions, edits or changes requested by the Client shall be chargeable at the Producer’s standard rates.
Revisions are intended to refine the Deliverables in accordance with the agreed Project Details and do not include substantial changes to concept, structure, content, duration or scope. Requests that materially depart from the agreed brief may be treated as additional
Services.
The Client shall review the Deliverables promptly upon receipt and provide consolidated feedback within 14 days. The Producer shall implement agreed revisions within a reasonable time.
Deliverables shall be deemed accepted if the Client does not notify the Producer of any material issues within 14 days of delivery, subject to any applicable statutory rights.
The Producer shall be entitled to rely on feedback, approvals or instructions provided by the Client’s nominated contact or representative. The Client confirms that any person providing such instructions or approvals has authority to do so on behalf of the Client. Changes requested as a result of internal approvals, stakeholder changes or differing views within the Client’s organisation may be treated as additional Services and charged accordingly.
16. DELIVERY & STORAGE
Deliverables shall be supplied digitally via download link or other electronic transfer method unless otherwise agreed in writing.
The Client is responsible for downloading and securely storing the Deliverables within 30 days of delivery. The Producer is not responsible for maintaining permanent copies or backups of Deliverables or RAW Material.
The Producer may archive or delete project materials, including Deliverables and RAW Material, after 6 months from final delivery without liability. Retrieval of archived materials, if available, may be subject to an administrative or restoration fee.
The Producer shall not be liable for any loss of data, files or materials after delivery to the Client.
17. PROMOTIONAL USE
Unless otherwise stated in the Project Details or applicable Schedule, the Producer may use, reproduce, display and communicate the Deliverables and excerpts from them, including still images, clips and behind-the-scenes materials, in the Producer’s portfolio, showreel, website, social media and promotional or marketing materials for the purpose of promoting the Producer’s services.
Such use may include identification of the Client and general description of the Project unless the parties have agreed confidentiality restrictions in writing.
The Producer shall not use Deliverables for promotional purposes where the applicable Schedule expressly restricts such use.
18. RIGHT NOT TO COMPLETE
The Producer may suspend, discontinue, abandon or elect not to complete or release the Project or any Deliverables at its reasonable discretion where circumstances arise that materially affect production, feasibility, safety, legality or editorial suitability.
The Producer shall not be liable for any loss, disappointment or consequential impact arising from non-completion or non-release of the Project, provided that the Producer has acted reasonably in the circumstances.
Where the Project is not completed or Deliverables are not provided, any Fees paid in respect of Services not performed shall be refunded, except where cancellation fees or non-refundable charges apply under the applicable Schedule.
For the avoidance of doubt, nothing in this clause obliges the Producer to release, publish or supply any particular footage, content or Deliverables where the Producer determines that completion or release is not reasonably practicable or appropriate.
19. FORCE MAJEURE & PRODUCTION RISKS
The Producer shall not be liable for any delay, disruption or failure in performance of the Services where caused by events beyond its reasonable control, including but not limited to:
• illness, injury or unavailability of personnel;
• adverse weather or environmental conditions;
• equipment malfunction or technical failure;
• venue restrictions, closures or operational limitations;
• transport disruption or travel restrictions;
• interference, obstruction or non-cooperation by third parties; or
• acts, directions or restrictions imposed by authorities or law.
Where such circumstances arise, the Producer may suspend, reschedule or modify the Services or production arrangements as reasonably necessary.
Any additional time, costs or expenses reasonably incurred as a result of interruption, delay or rescheduling may be chargeable to the Client, provided they are outside the Producer’s control and not due to Producer fault.
The Producer shall not be liable for any loss of coverage or failure to capture specific content resulting from such events.
20. RESHOOT & ADDITIONAL SHOOTING
Where reasonably required for completion of the Project or to address technical failure, production interruption or other circumstances affecting the quality or usability of captured material, the Producer may reshoot or continue filming at a later date, subject to personnel
and Location availability.
Where reshooting or additional shooting is required due to factors beyond the Producer’s reasonable control, including access restrictions, environmental conditions, third-party interference or Client-related causes, any associated costs, fees and expenses shall be
chargeable to the Client.
Where reshooting is required solely due to Producer fault, the Producer shall use reasonable endeavours to undertake such reshoot at no additional production fee, subject to practical feasibility and availability.
Nothing in this clause guarantees that identical conditions, events or content can be replicated on any reshoot.
21. CANCELLATION & RESCHEDULING
Cancellation and rescheduling of the Project by the Client shall be governed by the applicable Schedule and any Project Details.
A request by the Client to change filming dates, Locations or production arrangements may be treated as a cancellation and rebooking where it materially affects scheduling, staffing or production commitments.
Where the Project is rescheduled at the Client’s request, the Producer shall use reasonable endeavours to accommodate the revised arrangements, subject to availability. Any additional costs, fees or expenses arising from such changes may be chargeable to the Client.
Cancellation or rescheduling necessitated by circumstances beyond both parties’ reasonable control shall be addressed in accordance with Clause 19 (Force Majeure & Production Risks).
22. CLIENT PUBLICATION RESPONSIBILITY
The Client is solely responsible for the publication, distribution and use of the Deliverables and for ensuring that such use complies with all applicable laws, regulations and codes, including those relating to advertising, data protection, privacy, publicity rights, defamation
and consumer protection.
The Client shall ensure that the Deliverables are used only within the scope of the licence granted under this Agreement and in a lawful and non-misleading context.
The Client shall not publish or use the Deliverables in any manner that infringes third-party rights or suggests endorsement by the Producer or any Contributor beyond the agreed Project context.
The Client shall indemnify the Producer against any claims, losses or liabilities arising from the Client’s publication or use of the Deliverables.
23. DATA PROTECTION
The Producer processes personal data, including image, voice and other identifying information captured in the course of production, for the purposes of performing the
Services, delivering the Deliverables, promoting the Producer’s services and maintaining production archives.
Such processing is carried out in accordance with applicable data protection laws and on the basis of contractual necessity and the Producer’s legitimate interests in producing and promoting its work.
Each party shall comply with its respective obligations under applicable data protection legislation in connection with this Agreement.
24. AI & SYNTHETIC MEDIA
The Client shall not use Deliverables or Recordings for:
• AI training
• synthetic voice or likeness generation
• machine learning datasets
without consent.
25. CONFIDENTIALITY
Each party shall keep confidential all non-public information relating to the Project, the production process and the business or affairs of the other party that is disclosed in connection with this Agreement (Confidential Information).
Confidential Information shall be used solely for the purposes of performing or receiving the Services under this Agreement and shall not be disclosed to any third party without the prior written consent of the other party, except where disclosure is reasonably required to
employees, contractors or professional advisers involved in the Project.
The obligations in this clause shall not apply to information that:
• is or becomes publicly available other than through breach of this Agreement;
• was lawfully in the receiving party’s possession prior to disclosure;
• is independently developed without use of the Confidential Information; or
• is required to be disclosed by law or regulatory authority.
These confidentiality obligations shall survive termination or completion of this Agreement.
26. INDEMNITIES
The Client shall indemnify and keep indemnified the Producer against any claims, demands, actions, losses, liabilities, damages, costs and expenses (including reasonable legal costs) arising from or in connection with:
• the failure to obtain necessary permissions, consents or releases from Contributors or Location owners;
• any materials, content or assets supplied by or on behalf of the Client;
• the appearance, participation or inclusion of Contributors arranged by the Client;
• filming or recording at Locations arranged or approved by the Client;
• the publication, distribution or use of the Deliverables by the Client; or
• any unlawful, misleading or infringing use of the Deliverables by the Client.
This indemnity applies to any claim brought by a third party arising from the matters
described above.
27. INSURANCE
The Producer maintains public liability insurance appropriate to the nature and scale of its activities.
Nothing in this Agreement shall require the Producer to maintain insurance beyond industry-standard levels or to obtain additional insurance for the benefit of the Client unless expressly agreed in writing.
The Client shall remain responsible for ensuring that any Locations, events or activities associated with the Project are appropriately insured where such insurance falls within the Client’s control.
28. LIMITATION OF LIABILITY
The Producer’s total aggregate liability arising under or in connection with this Agreement, whether in contract, tort (including negligence), breach of statutory duty or otherwise, shall not exceed the total Fees paid by the Client under this Agreement.
Nothing in this Agreement shall exclude or limit liability for:
• death or personal injury caused by negligence;
• fraud or fraudulent misrepresentation; or
• any liability that cannot be excluded or limited under applicable law.
Subject to the above, the Producer shall not be liable for:
• any indirect or consequential loss;
• loss of profits or revenue;
• business interruption;
• loss of goodwill or reputational damage; or
• loss of opportunity.
29. NO INJUNCTION
The Client acknowledges that the Recordings and Deliverables are creative works and that the Producer’s ability to exploit and use them may be commercially significant.
Accordingly, the Client agrees that it shall not seek to restrain, enjoin or otherwise interfere with the use, distribution, publication or exploitation of the Recordings or Deliverables.
The Client’s sole remedy for any alleged breach of this Agreement shall be a claim for damages, subject to the limitations set out in this Agreement.
Nothing in this clause shall prejudice the Producer’s right to seek injunctive or other equitable relief in respect of any breach of its intellectual property rights or confidentiality rights.
30. ASSIGNMENT
The Producer may assign, transfer or subcontract the performance of this Agreement or any part of the Services to third parties, including engaging employees, freelancers or production personnel as reasonably required for the Project.
The Client may not assign, transfer or otherwise deal with its rights or obligations under this Agreement without the prior written consent of the Producer, such consent not to be unreasonably withheld.
Any permitted assignment by the Client shall not relieve the Client of its obligations under this Agreement unless expressly agreed in writing by the Producer.
31. GENERAL
No variation of this Agreement shall be effective unless made in writing and signed by the parties or their authorised representatives.
A delay or failure by either party to exercise any right or remedy under this Agreement shall not constitute a waiver of that or any other right or remedy, nor shall any single or partial exercise prevent or restrict the further exercise of that or any other right or remedy.
If any provision of this Agreement is held to be invalid, unlawful or unenforceable, it shall be severed and the remaining provisions shall remain in full force and effect.
Nothing in this Agreement confers any right on any person other than the parties to enforce any term of this Agreement under the Contracts (Rights of Third Parties) Act 1999.
All sums payable by the Client under this Agreement shall be paid in full without any set-off, counterclaim, deduction or withholding of any kind except as required by law.
32. GOVERNING LAW
This Agreement is governed by the laws of England and Wales.
The courts of England and Wales have exclusive jurisdiction.
SCHEDULE A — INDIVIDUAL PROJECTS
This Schedule applies where the Producer is engaged for a single project or production engagement.
A1. Project Scope
The Project, Services and Deliverables shall be as described in the Project Details.
Any services, filming days, editing work, deliverables or outputs not expressly included in the Project Details shall constitute additional Services and may be charged at the Producer’s standard rates.
A2. Fees and Payment
The Fees and payment schedule are set out in the Project Details.
Unless otherwise stated:
• a booking fee or deposit may be required to secure the filming date
• the balance of Fees shall be payable prior to delivery of final Deliverables
The Producer reserves the right to suspend Services where payment is overdue.
A3. Changes to Scope
If the Client requests changes to the Project scope, filming schedule, Locations or Deliverables that materially affect production requirements, the Producer may:
• revise the Fees;
• adjust the delivery schedule; or
• treat the change as additional Services.
A4. Expenses
Reasonable out-of-pocket expenses including travel, accommodation, location fees, specialist equipment or crew may be chargeable where specified in the Project Details or agreed in writing.
A5. Delivery Timeframe
Indicative delivery timeframes may be provided by the Producer but are estimates only and may vary depending on production complexity, Client feedback or circumstances beyond the Producer’s control.
A6. Cancellation
If the Client cancels the Project:
• more than 28 days before the filming date — any booking fee or deposit is non-refundable
• 14–28 days before the filming date — 50% of the total Fees are payable
• less than 14 days before the filming date — 100% of the total Fees are payable
Where production has commenced, the Client shall also pay for Services already performed and expenses incurred.
SCHEDULE B — ONGOING SERVICES
This Schedule applies where the Producer provides ongoing filming, editing or production services over a period of time.
B1. Services
The Producer shall provide ongoing production services as described in the Project Details, which may include filming, editing, content production, or related creative services.
The scope of Services may evolve during the engagement by agreement between the parties.
B2. Term
The Services shall commence on the Effective Date specified in the Project Details or such earlier date as the parties may agree.
Where specified, this Agreement may govern Services previously provided by the Producer from the retrospective commencement date stated in the Project Details.
B3. Fees
Fees may be charged on a:
• monthly retainer basis;
• per-project basis; or
• hourly or day-rate basis.
The applicable fee structure shall be set out in the Project Details.
Any Services outside the agreed scope may be charged at the Producer’s standard rates.
B4. Scheduling and Availability
The Producer shall use reasonable endeavours to accommodate the Client’s production requirements within its availability.
Filming dates, editing schedules and delivery priorities shall be agreed between the parties from time to time.
B5. Termination
Either party may terminate the ongoing Services by giving not less than 30 days’ written notice.
Termination shall not affect:
• Fees accrued prior to termination
• payment obligations for Services already performed
• any rights granted under the Agreement.
B6. Suspension
Where the Client fails to provide timely instructions, materials or approvals, the Producer may suspend the Services until the issue is resolved.
SCHEDULE C — COMMERCIAL CLIENTS
This Schedule applies where the Deliverables are commissioned for commercial or business use.
C1. Licence Scope
Subject to Clause 5 of the ProductionTerms, the Client may use the Deliverables for business purposes including:
• marketing and promotional materials
• websites and social media
• presentations or internal communications.
Unless otherwise agreed, the Deliverables may not be sold, licensed or distributed as standalone commercial media assets.
C2. Client Responsibility for Content
The Client is responsible for ensuring that any marketing, advertising or promotional use of the Deliverables complies with applicable laws and regulations, including advertising and consumer protection requirements.
The Client shall ensure that any claims, representations or statements made in connection with the Deliverables are accurate and lawful.
C3. Releases and Permissions
The Client shall obtain any necessary permissions or releases for Contributors, Locations or materials arranged or supplied by the Client.
The Producer may rely on the Client’s confirmation that such permissions have been obtained.
C4. Supplied Materials
Where the Client supplies materials, branding, logos, footage or other assets for inclusion in the Deliverables, the Client warrants that it has all necessary rights to use those materials.
C5. Publication and Distribution
The Client may distribute the Deliverables through its normal business channels including marketing platforms, websites and social media.
The Client remains responsible for compliance with applicable laws governing such publication.
SCHEDULE D — WEDDINGS / PRIVATE CLIENTS
This Schedule applies where the Project relates to weddings or other private events.
D1. Nature of Coverage
Wedding and event filming is documentary in nature.
The Producer will use reasonable skill and care to capture the event but does not guarantee the capture of any particular moment, individual or event.
Coverage may be affected by:
• venue restrictions
• lighting conditions
• guest interference
• environmental factors.
D2. Licence
The Deliverables are licensed for personal and non-commercial use only.
The Client may share the Deliverables privately with friends and family but may not sell, license or commercially exploit the Deliverables without the Producer’s written consent.
D3. Guest Awareness
The Client shall ensure that venues, guests and participants are aware that filming will take place.
Attendance at the event may result in incidental inclusion in the Recordings.
Guests who do not wish to appear should notify the Producer on the day where reasonably practicable.
D4. Booking Fee and Payment
A booking fee may be required to secure the filming date.
Unless otherwise agreed, the balance of Fees shall be payable prior to the wedding or event date.
Where filming extends beyond standard working hours, the Client shall ensure reasonable meal arrangements are available for the Producer and crew.
D5. Cancellation
If the event is cancelled:
• the booking fee is non-refundable
• cancellation charges apply as set out in the Project Details.
Where the event is postponed, the Producer will use reasonable endeavours to accommodate the new date subject to availability.
D6. Venue Cooperation
The Client is responsible for ensuring that filming is permitted at the venue and that the Producer is granted reasonable access to perform the Services.
The Producer shall not be liable where filming is restricted or prevented by venue staff or rules.